Senior Electrical Project Manager

Job Summary

The Senior Project Manager’s (SPM) primary function is to plan and manage the scope, schedule and financial performance of specific projects assigned, with a focus on customer satisfaction.  The SPM will ensure productivity and successful completion of each project by ensuring project plans are on time and on budget, discrepancies and deficiencies are dealt with quickly and effectively, customer relationship management practices are in place, risks are identified and mitigated, and processes are adhered to by staff.   The Senior SPM will be heavily involved in pricing and budget pricing electrical projects for an assigned client base.   The Senior SPM will play an active and integral role in account management of the assigned client.

The SPM be focused on managing electrical installation and retrofit projects and will have extensive experience in Commercial Base Building Retrofit and Commercial Tenant Improvement Projects.  The SPM will need to have experience in High Voltage Electrical Systems, Generators, Switch Gear, Lighting Upgrade, Metering, Lighting Control, Fire, Security and Building Automation System installation projects.   The SPM has the ability to liaise and effectively communicate with various and different levels of stakeholders, including Electrical Consulting Engineers, General Contractors, Vendors  and Owners Representatives.

 

The SPM has a laser focus on their projects with acute attention to detail, documentation, schedule and financial targets, client satisfaction, risk mitigation, quality and safety.  The SPM manages the entire project – from start to finish, and all aspects associated with their projects. 

 

Key Responsibilities

PLANNING:

·         Creates detailed project work plans by identifying the resources, equipment, and financing needed for the successful execution, progress, and completion of the project according to customer defined milestones and internal cost budgets.

·         Uses the Project Management Workbook (PMW) to set up the plan for the projects.  The PMW includes task, manpower/labour, subcontractor, equipment and material planning and forecasting within a schedule.

·         Identifies any risks on the project, including scope, schedule and cost issues, and develops an action plan to mitigate these risks.

·         Participates in the sales/estimating Hand-off Meeting to ensure the full project charter and objectives are understood, and all required information has been provided from sales/estimating.

·         Reads and understands the contract for the project and ensures that the project is executed to meet the contract terms.

·         Selects a Foreman/Foremen suitable for the Project, in collaboration with other Project Managers and Service Managers who have control of field resources.

·         Schedules the meeting with the Foreman/Foremen to review the Work Breakdown Structure (WBS), as a part of the PMW.   Informs the Foreman of the contract and project details.

·         Sets up the Project in JDE using the PMW or via a Work Order (using FCD 449) prior to starting work detailing the cost codes for financial tracking. 

·         Sets up the file structure and documentation handing and filing for the project.

 

MANAGING:

·         Oversees all day-to-day operational aspects of the projects and completes on-site visits at least once per week, or as required.  Liaises with foreman, subcontractors, suppliers, client, consultants, etc. as required to manage the projects.

·         Uses the Project Management Workbook (PMW):

    • Updates the Installation Schedule weekly, with the Foreman and reviews Productivity – work done versus plan and hours allowed.
    • Updates the Labour Schedule and Job Cost Schedule weekly and forecasts hours and cost spend based on scope and work done. 
    • Reviews the Performance Schedule weekly to see trends and monitor progress and take any required corrective action.
    • Reviews and approves timecards ('actual hours') to assigned cost codes, imports to the PMW and to Payroll.

·         Continuously monitors the scope, schedule and financial health of assigned projects.   Conducts weekly project reviews with the PMO and BU Managers, to cover an Estimated Cost At Completion (ECAC) and early identification of all issues impacting the success of the project.  Formulates and leads action plans to keep project on time and on budget.

·         Communicates regularly with all project stakeholders on the status of the project, which includes the client, management, personnel, subcontractors and suppliers. Prepares reports as required.

·         Attends project meetings with client, chairs as required, and writes and/or reviews meeting minutes.

·         Manages the project to the contract terms and negotiates where required with stakeholders.

·         Prepares contracts and subcontracts and negotiates revisions, changes and additions, with client, suppliers, subcontractors, consultants, etc.  for the project to meet the financial and scheduling requirements.

·         Ensures that the project delivered is to the quality being contracted for and to the standards of Ainsworth.

·         Ensures that all tradesmen on the project are aware of and are abiding to Ainsworth’s Health and Safety policy.

·         Manages the procurement process for the project including shop drawing submittals and approvals, material and equipment purchases, rentals, and subcontracts when required. Approves all project expenditures, and marked to the correct cost code.

·         Completes monthly Schedule of Values and billings to maintain a positive cash flow on projects.

·         Assembles and maintains complete job files (electronic and paper) necessary to document all key deliverables throughout the project.

·         Ensures all Closing documents are completed in a timely manner, ensures Customer acceptance, and ensure all open commitments are closed.

 

RESOLVING:

 

·         Identifies all changes to the scope of work, determines pricing for changes, and advises Ainsworth’s client of the cost and/or schedule impact in a timely manner via an approved Change Order Request.

·         Ensures any customer satisfaction issues are identified immediately and resolved or brought to management’s attention if additional help is required to resolve the issue.

 

DEVELOPING:

 

·         Identifies further opportunities on a project such as Change Orders, improvements and additional scope and acts upon them.

·         Working closely with Ainsworth staff in writing quotations ad project proposals.

·         Builds and maintains excellent client relationships.

 

OTHER:

 

·         Assists sales, estimating, and engineering in the costing and technical evaluation of prospective work.

·         Provides leadership and positive motivation for project staff and company partners by acting as a goal oriented team player, leading by example in achieving excellence and being accountable for results and outcomes.

·         Adheres to all company policies and procedures

·         Performs all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety and Environmental company policies and government legislation/regulations

·         Adheres to the Company’s Quality System operating procedures

·         Performs other duties as assigned by Management

 

Education and Experience

·         A minimum of 10 plus years of related project management experience in construction/retrofit.

·         Extensive commercial service experience

·         Experience in all aspects of construction/retrofit – ranging from but not limited to:  HVAC, mechanical, electrical, structural, engineering, civil, design-build, energy type projects

·         Master Electrician Certified in Alberta

·         College graduate or equivalent, experience in Electrical Design and Installation

·         PMP or equivalent education

·         Proven ability to communicate effectively with a diverse group of internal and external individuals.

·         Demonstrated ability to meet deadlines and prioritize a heavy workload and work as required to meet the demands.

·         Proven systematic and organized approach to multi-tasking.

·         Effective customer service as well as verbal and written communication skills.

·         Proficiency with MS Office and MS Project applications

·         Demonstrated organizational, interpersonal, time management and conflict resolution skills.

·         Ability to multi-task, work within a fast paced environment, and prioritize conflicting demands.

 
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